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Executive Assistant

Posted: 27 May 2022

Role:

Executive Assistant

Location:

Olympus Park Quedgeley Gloucester, GL2 4NF, United Kingdom

Business Need / Purpose of Role:

This is a Severn Group Role, to support the Chief Financial Officer, and Executive Team, with diary management, travel, organisation, administration, and communication.

Due to the confidential nature of the role, and data handling, accuracy and discretion are key.

Objectives:

  • Diary management for the CFO, and Executive Team, ensuring efficient scheduling for company executive(s)
  • Draft and review documents (such as PowerPoint presentations/Excel spreadsheets) and send communications on behalf of Company executive(s)
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Liaise with the shareholder Group and coordinate activities
  • Prioritize emails and respond when necessary
  • Coordinate, book and manage travel arrangements
  • Maintain various records and documents for Company executive(s)
  • Provide cover to other Executive Assistants when appropriate (annual leave etc.)
  • To act as host for meetings to include refreshments and ordering of lunch
  • Dealing with general enquiries and signposting to relevant department
  • Undertaking of routine administrative duties including printing, photocopying, scanning, and filling

Education and/or Experience:

A minimum of 2 years Executive Assistant experience is essential.

  • Excellent written and verbal communication skills
  • Time-management skills
  • Ability to pay attention to detail
  • Organisation skills
  • Ability to multitask
  • Advanced understanding of frequently used computer software and programs, such as Microsoft Office
  • Interpersonal skills

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